Frequently asked questions
How to apply?
By filling in the appropriate application form and sending the requested supporting documents (listed on the application form) by the deadline date. Some activities allow application forms to be submitted online; some require application forms to be downloaded, completed and submitted by email; others allow both possibilities.
Please refer to the individual event webpage to see how to apply for an activity that interests you. Should you download, complete and submit your application by email (as opposed to completing an online application form), please ensure that the total size of your message an attachments does not exceed 10MB. Should you need to send more than 10MB of attachments please split your attachments between several messages or use a file transfer website (such as https://www.wetransfer.com).
About the deposit for SMEs.
All participants will be requested to make a €1000 refundable deposit to secure their place. The deposit will be refunded shortly after the end of the mission and the submission of a brief post-event report.
Where do the courses take place?
All parts of the training programme take place in various places in Japan. Lectures are usually given at our head office located in Tokyo.
Where do participants stay during the course?
We will communicate a list of recommended hotels to selected participants. They will be invited to book the hotel of their choice before their departure to Japan.
How will I be prepared before the course?
For all our training courses we provide participants with some practical information (how to reach the hotel from the airport, accommodation facilities, meeting-point times and locations, subway and city maps, telephone rental information, etc).
A pre-departure briefing (online webinar) is also organized approximately 2/3 weeks before the start of the programme.
Can I apply together with a colleague?
We accept multiple applications from a same company. However you will be asked to mention a first-choice candidate in case we cannot offer you several places.
Each candidate should fill in a separate application form.
How will my application be assessed?
A Selection Board will assess candidates based on written information in the application documents.
When will I know if I am selected?
The Selection Board takes place after the application deadline date. Once places are allocated, the European Commission and the EU-Japan Centre's Head Office are asked to approve its decision. Final results are announced to applicants in the days following the Selection Board.
I am not working for an industrial company, so can I still apply?
Applicants must be working for an entity that is a juridical person based in an eligible country.
Consulting firms may apply but will not be given priority.
Can I apply several times?
We kindly invite you to avoid applying several times for the same programme.
Countries eligible for participating in EU-Japan Centre's activities?
Eligible applicants are those working for an entity that is a juridical person based in
- the European Union, or
- a country associated to the Single Market Programme, SME Pillar*
*Please check the status of your country at https://ec.europa.eu/info/funding-tenders/opportunities/docs/2021-2027/smp/guidance/list-3rd-country-participation_smp_en.pdf, for EFTA countries, please only refer to the sub-paragraph: "COSME strand (SMP COSME)". For EU Acceding countries, candidate countries and potential candidates, please only refer to the countries for which the agreement is in force.
SMP-COSME: Stands for “Countries Participating in the COSME strand of the Single Market Programme". The Single Market Programme is the Commission programme that funds the EU-Japan Centre.
